Table Captain Sample Emails

Thank you for hosting a table at the Swirl! Below you'll find some email templates to help you invite guests and to recruit other table captains.

Email Template to Potential Guests

Dear __________,

Bailey-Boushay's mission is to improve the health and well-being of the patients they serve. This would not be possible without the support and partnership of dedicated friends and supporters in the community.

Swirl features a once in a lifetime evening of wonderful food, world class wines, and live and silent auctions on August 23rd at the Hyatt on Lake Washington, Southport. All proceeds will benefit the Bailey-Boushay house.

Can I count on you to join my table?

I’ve attached an electronic invitation with additional details. Please RSVP to me by July 30th, I hope you can join me!

Sincerely, [Your Name]

Email Template to Recruit Other Table Captains:

Dear __________,

Please join us to celebrate the Bailey-Boushay House. You are an integral part of the extraordinary care we deliver to our patients and I invite you to host or join a table. If you are unable to attend, please consider making a donation to support our efforts.

Thank you, [Your Name]

Email Template to send to previous guests:

Dear __________,

Thank you for your support of Bailey-Boushay House. I am working with the Bailey-Boushay House this year to increase awareness and participation in our new event Swirl.

It will be a night to remember and I encourage you to attend! We welcome you to invite the people in your life that would enjoy sharing in this wonderful evening, all while supporting a worthy cause. If you are interested, I would love to talk with you about ways that you can help me share this opportunity with friends and family.

I’ve attached an electronic invitation with further details.

Thank you, [Your Name]